Invoice a company that pays by bank transfer

What it is

Two different things get called an invoice, and Bookatu does both. A payment link is for a client who will pay by card there and then: they tap Pay now and the money reaches your Stripe account. An invoice document is for a business — a company booking hair and makeup for a shoot, a venue paying for a class you ran — whose accounts department pays by bank transfer on their own schedule. That one needs no card at all, so you can send it whether or not you have connected Stripe.

Why it helps

An accounts department will not tap a Pay now button. It wants a document with a number on it, the company's own purchase-order reference, when payment is due, and where to send the money, and it will bounce anything missing those. This is the invoice most people currently make by hand in a separate invoice builder, retyping what is already in their calendar.

How to use it

1. 1Open Finance. Under Invoices, choose 'Invoice a company' rather than 'Payment link'.
2. 2Fill in the company, who it goes to, and their reference if they gave you a purchase-order number. Set the payment terms, 14 days being the usual.
3. 3Add a line for each thing you did, with a quantity and a price. The total, and your GST or VAT if you are registered, are worked out as you type.
4. 4Send it, and they get the invoice by email with a link to the document itself. They can print it or save it as a PDF for their records. You can open the same link any time from the invoice list.
5. 5When the transfer lands in your bank, open Finance and tap 'Mark paid' on that invoice. Ticked the wrong one? 'Not paid after all' puts it back.
6. 6Chasing a late one is one tap: 'Send again' re-sends the same invoice, with the same number, to the same address.
7. 7Put your bank details in Settings first. They appear on every invoice under 'How to pay', and without them the company has nothing to pay into.